Project Administrator (Cantonese Speaking Preferred)

We are a leading design-and-built fit-out specialist in Hong Kong's residential, workplace, leisure, and banking industry. With over 20 years of experience, we have established a strong track record of delivering high-quality Main Contractor services. Quality and customer satisfaction are at the core of our corporate philosophy.

We are currently seeking a highly organized and detail-oriented individual to join our team as a Virtual Project Administrator. This role offers the flexibility to work remotely on a full-time or part-time basis. The ideal candidate will be fluent in Cantonese and have excellent communication skills, a strong attention to detail, and the ability to work independently.

Responsibilities:
- Provide virtual administrative support to our project management team.
- Assist in the preparation of project-related documents, including Method Statements, Risk Assessments, Health & Safety reports, progress reports, site takeover reports, completion reports, and handover reports.
- Help prepare presentation materials for KPI (Key Performance Indicator) reviews and performance meetings with clients.
- Collaborate with team members remotely to ensure timely completion of tasks.
- Maintain project documentation and files in an organized manner.

Requirements:
- Fluent in Cantonese and proficient in English (both written and spoken).
- Strong organizational skills and the ability to manage multiple tasks effectively.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent written and verbal communication skills.
- Attention to detail and a high level of accuracy in document preparation.
- Ability to work independently and remotely with minimal supervision.
- Strong problem-solving skills and a proactive approach to work.
- Experience in the construction industry or familiarity with construction-related terminology is preferred.

Optional Skillset (preferred):
- AutoCAD: Proficiency in AutoCAD software for drafting and preparing project drawings.
- Microsoft Project: Experience in using Microsoft Project for project scheduling and tracking.
- Construction fit-out project costing (quantity surveying): Knowledge of construction cost estimation and quantity surveying principles.

If you are a dedicated and motivated individual looking for a virtual administrative role in the construction industry, we would love to hear from you. Please submit your resume, along with a cover letter highlighting your relevant experience and skills. Only shortlisted candidates will be contacted for an interview.

We are an equal opportunity employer and value diversity in our workforce. We encourage applicants from all backgrounds to apply.

Note: This job description outlines the general nature and key features performed by the virtual project administrator. It is not intended to be a comprehensive inventory of all duties and responsibilities, and therefore, specifications may be changed from time to time.