Bilingual Project Coordinator Va

Requested experience tier level: entry-level
min. Hours/week: 40 hours/week
shift time zone: pst
shift hours: 8 am to 5 pm
shift days: monday-friday
languages spoken/preference: english and spanish

we are seeking a highly organized and detail-oriented project coordinator to join our team. The successful candidate will be responsible for coordinating contractor appointments, managing supplier communications, and ensuring seamless project follow-ups. This role requires proficiency in various software tools and excellent communication skills to effectively liaise with clients, suppliers, and team members.

Responsibilities:
• Coordinate Contractor's Appointment Schedule:
Manage and organize contractors' schedules to ensure timely and efficient project execution.
Communicate with contractors to confirm appointments and address any scheduling conflicts.
• Request Quotes from Suppliers:
Reach out to various suppliers to obtain quotes for materials and services needed for ongoing projects.
Evaluate received quotes and present them to the project manager for decision-making.
• Follow Up on Existing Projects:
Regularly check in with suppliers and workers to monitor the progress of ongoing projects.
Resolve any issues or delays by collaborating with relevant parties.
• Customer Collections Follow-Up:
Communicate with clients regarding outstanding payments and follow up on collections to ensure timely receipt of funds.
Maintain accurate records of communications and payments received.
• Send Emails to Clients and Suppliers:
Prepare and send professional emails to clients and suppliers, maintaining a clear and efficient line of communication.
Ensure timely responses to inquiries and follow-ups.

Required Skills & Qualifications:
• Proficiency in Internet tools, Google Voice, Gmail, Gmail Calendar, and Google Drive.
• Strong knowledge of Excel, Word, and PDF formats.
• Familiarity with communication apps such as WhatsApp.
• Excellent organizational skills and attention to detail.
• Strong verbal and written communication skills.
• Ability to prioritize tasks and manage time effectively.
• Previous experience in project coordination or a similar role is preferred.

CLIENT INDUSTRY:  Construction and Architecture