Virtual Assistant

Job Description:

We are seeking a highly organized and proactive Virtual Assistant to provide administrative support to our executive team, including our CEO, Austin, and executives Ana and Sergio. The ideal candidate will excel in managing multiple priorities, possess strong communication skills, and demonstrate exceptional attention to detail.

Responsibilities:

Executive Support: Manage and organize the daily agendas and schedules for CEO Austin, as well as executives Ana and Sergio. Coordinate appointments, meetings, and travel arrangements efficiently.

Calendar Management: Maintain and update calendars for executives, ensuring accurate scheduling and timely reminders for appointments and deadlines.

Email Correspondence: Monitor and respond to emails on behalf of executives, filtering and prioritizing messages as necessary. Draft and compose professional correspondence as needed.

Documentation and Filing: Assist in organizing and maintaining electronic and physical filing systems for important documents, reports, and records.

Meeting Coordination: Prepare agendas, presentations, and necessary materials for meetings. Attend and record minutes during meetings, as required.

Communication Liaison: Serve as a point of contact between executives and internal/external stakeholders, conveying messages and requests effectively.

Research and Analysis: Conduct research on various topics as requested by executives, compile findings into comprehensive reports, and provide insights to support decision-making processes.

Task Prioritization: Assist executives in prioritizing tasks and managing their workload efficiently, ensuring deadlines are met and objectives are achieved.

Administrative Support: Perform general administrative tasks, such as data entry, expense tracking, and coordination of office supplies, to contribute to the smooth operation of the executive office.

Requirements:

Proven experience as a Virtual Assistant or similar role, preferably supporting executives.
Excellent organizational and time management skills, with the ability to prioritize tasks effectively.
Strong verbal and written communication skills, with a professional demeanor.
Proficiency in using productivity tools such as Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
Discretion and confidentiality in handling sensitive information.
Ability to work independently with minimal supervision, while also collaborating effectively within a team.
Flexibility and adaptability to accommodate changing priorities and work demands.
Bachelor's degree or equivalent experience in Business Administration, Secretarial Studies, or related field preferred.