Virtual Assistant

We are looking to expand our team of Virtual Assistants to support our growing portfolio of clients. As a valued member of our Team, you will be responsible for a variety of tasks aimed at helping our clients advance their businesses. For this position, we are specifically looking for a candidate who has keen attention to detail, is eager to learn new skills, takes ownership of their assigned responsibilities, and takes pride in a job well done.

Duties and Responsibilities include but are not limited to:

- Acting as the point of contact among executives, employees, clients, and other external partners

- Project management tasks

- Managing information flow in a timely and accurate manner

- Managing executives’ calendars and setting up meetings

- Document filing and organization

- Email and calendar management

- Make travel arrangements and book accommodations

- Perform market research

- Create presentations, as assigned

- Address employees’ administrative queries

- Provide customer service as the first point of contact

- Ad hoc tasks

Desired Skills and Attributes:

- Clear, precise, excellent, proactive and professional written and verbal communication skills

- Ability to organize and effectively prioritize tasks

- Ability to multi-task with various programs and learn new programs as required

- Must have meticulous attention to detail, along with the ability to comprehend difficult tasks

- Capable of responding to stress in a fast-paced environment

- Strong interpersonal skills and ability to quickly develop working relationships

- Affable and enthusiastic attitude towards teamwork

- Internet/Web savvy

Qualifications:

- Graduated from a 5-year university program

- Minimum of 4 years of administrative experience

- Preferred experience working with C-level executives

- Proficiency with Google Suite and Google Calendar, and fluency in Microsoft Office

- Proficiency with a task management program such as Trello or Asana

- Preferred experience with a communication program such as Slack

- Preferred experience with a CRM platform such as SalesForce, Hubspot, or Zoho

- Preferred experience with an expense reporting program such as Quickbooks or Expensify

- Preferred experience with a travel management program such as Concur

- Preferred experience with a social media management program such as Hootsuite and Wordpress

- Reliable Internet connection, computer and phone

- Typing ability of at least 50 WPM with accuracy

- Available from 9:00am to 6:00pm EST Monday-Friday