About this project
admin-support / virtual-assistant-1
Open
We are looking to expand our team of Virtual Assistants to support our growing portfolio of clients. As a valued member of our Team, you will be responsible for a variety of tasks aimed at helping our clients advance their businesses. For this position, we are specifically looking for a candidate who has keen attention to detail, is eager to learn new skills, takes ownership of their assigned responsibilities, and takes pride in a job well done.
Duties and Responsibilities include but are not limited to:
- Acting as the point of contact among executives, employees, clients, and other
... Read more external partners
- Project management tasks
- Managing information flow in a timely and accurate manner
- Managing executives’ calendars and setting up meetings
- Document filing and organization
- Email and calendar management
- Make travel arrangements and book accommodations
- Perform market research
- Create presentations, as assigned
- Address employees’ administrative queries
- Provide customer service as the first point of contact
- Ad hoc tasks
Desired Skills and Attributes:
- Clear, precise, excellent, proactive and professional written and verbal communication skills
- Ability to organize and effectively prioritize tasks
- Ability to multi-task with various programs and learn new programs as required
- Must have meticulous attention to detail, along with the ability to comprehend difficult tasks
- Capable of responding to stress in a fast-paced environment
- Strong interpersonal skills and ability to quickly develop working relationships
- Affable and enthusiastic attitude towards teamwork
- Internet/Web savvy
Qualifications:
- Graduated from a 5-year university program
- Minimum of 4 years of administrative experience
- Preferred experience working with C-level executives
- Proficiency with Google Suite and Google Calendar, and fluency in Microsoft Office
- Proficiency with a task management program such as Trello or Asana
- Preferred experience with a communication program such as Slack
- Preferred experience with a CRM platform such as SalesForce, Hubspot, or Zoho
- Preferred experience with an expense reporting program such as Quickbooks or Expensify
- Preferred experience with a travel management program such as Concur
- Preferred experience with a social media management program such as Hootsuite and Wordpress
- Reliable Internet connection, computer and phone
- Typing ability of at least 50 WPM with accuracy
- Available from 9:00am to 6:00pm EST Monday-Friday View less
Project overview
We are looking to expand our team of Virtual Assistants to support our growing portfolio of clients. As a valued member of our Team, you will be responsible for a variety of tasks aimed at helping our clients advance their businesses. For this position, we are specifically looking for a candidate who has keen attention to detail, is eager to learn new skills, takes ownership of their assigned responsibilities, and takes pride in a job well done.
Category Admin Support
Subcategory Virtual Assistant
Project size Large
Is this a project or a position? Project
Required availability Full time
Project duration More than 6 months
Skills needed