Executive Assistance

Reporting directly to the President and CEO, the Executive Assistant provides executive support in a one-on-one working relationship. The Executive Assistant serves as the primary point of contact for internal and external constituencies on all matters pertaining to the Office of the President. The Executive Assistant also serves as a liaison to the board of directors and senior management teams; organizes and coordinates executive outreach and external relations efforts; and oversees special projects.



The Executive Assistant must be creative and enjoy working within a small, entrepreneurial environment that is mission-driven, results-driven and community oriented. The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities. The Executive Assistant will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.



The ideal candidate should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. This individual should be able to draft documents and help the executive with any necessary meeting preparations.



Responsibilities:
•Completes a broad variety of administrative tasks for the President & CEO including: managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.
•Researches, prioritizes, and follows up on incoming issues and concerns addressed to the President, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response.

•Provides a bridge for smooth communication between the President's office and internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff.
•Provides leadership to build relationships crucial to the success of the organization, and manages a variety of special projects for the President, some of which may have organizational impact.

Qualifications:
•Provides leadership to build relationships crucial to the success of the organization, and manages a variety of special projects for the President, some of which may have organizational impact.
•Proficient in Microsoft Office Suite & Excel
•Proactivity
• Time Management
• Demonstrated proactive approaches to problem-solving with strong decision-making capability
• Well-organized, detail-oriented, ability to multi-task with great follow-up skills
Strong written and verbal communication skills
• Highly resourceful team-player, with the ability to also be extremely effective independently
Demonstrated ability to achieve high performance goals and meet deadlines in a fast paced environment • Forward looking thinker, who actively seeks opportunities and proposes solutions
Bilingual (spanish & english)