About this project
admin-support / virtual-assistant-1
Open
Project overview
Objectives of this Role Serve as the eyes and ears of the office, providing information, answering questions, and responding to requests. Ensure optimal operation of office equipment, supplies, and inventories with preventive maintenance Maintain workflow by analyzing and refining standard operating procedures, such as scheduling, communications, office layout, etc. Coordinate internal and external resources to expedite workflow. Oversee and achieve organizational goals while upholding best practices. Daily and Monthly Responsibilities. Provide front desk coverage, including managing a busy, multi-line phone system, greeting guests who enter the office, managing incoming/outgoing mail and shipments, and maintaining an organized, clean office environment. Provide direct administrative support to senior leaders, including email correspondence, and generation and distribution of memos, letters, spreadsheets, forms, and faxes. Plan, organize, and schedule company meetings occurring in the office, offsite, and via video conference Coordinate domestic and international travel arrangements for all levels of employees. Maintain filing system, contact database, employee list, and inventories. Oversee and order office supplies and food deliveries for group meetings.
Category Admin Support
Subcategory Virtual Assistant
Project size Medium
Is this a project or a position? Project
Required availability As needed
Delivery term: Not specified
Skills needed